The Trouble with Consultants

In the wake of the scandal surrounding Angelou Economics and their “recycled” economic development plan for Lexington, there have been a number of calls for developing a more homegrown economic development strategy.

These include Tom Eblen’s thoughts on local knowledge and leadership, John Cirigliano’s project-based approach, and our own ideas about extending the work of the mayoral transition teams.

In response to these calls for a more local economic development approach, I’ve noticed counter-memes emerging.

  • One argument contends that we need consultants to fight insularity and to provide a valuable outside perspective.
  • Another – in a particularly egregious defense of the indefensible – contends that this is what creative professionals do, and shame on those who called out Angelou – they destroyed a civic foundation of teamwork and trust.

I think these arguments are mostly wrong, and that they mostly distract us from taking the reins of our own economic development.

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I’m pretty jaded when it comes to consultants.

I’ve managed a wide range of consultants throughout my career: industrial designers, research agencies, brand consultants, business strategy consultants, operations consultants, and even internet consultants at the height of the dot-com bubble.

I’ve engaged with enough consultants over the past 15 years to notice distinct patterns:

  • Consultants play “follow the leader”.  Every industrial design consultant starts by deconstructing what Apple does.  Business strategy consultants start with Google.  Or GE.  Or Proctor and Gamble.  They consistently take the leader in a category and dangle it in front of the client like red meat.  The implication: “With us, you can make products like Apple.  You can grow like Google.  You can mint money like P&G.  Just hire us and we’ll share that ‘secret sauce’.
  • Consultants tell clients what they want to hear.  A few consultants throw some early jabs to get a client to sit up and listen – “Here’s why your marketing sucks…”  Ultimately, though, they calibrate their recommendations to what they think the client wants to hear.  What they deliver are bland, unobjectionable, safe ideas which don’t really threaten the status quo.  “You can be wildly successful without discomfort!”
  • Consultants position for the next engagement.  The most successful consultants are always angling for their next big score.  They deliver big, fat, visually-stunning reports loaded with aspirational recommendations which seem reasonable enough, but which neglect any significant detail on how to execute what they recommended.  Because execution is something they would be glad to help you with, for an additional fee.  They promise the ‘secret sauce’, but never actually provide the recipe.
  • Consultants recycle.  Relentlessly.   Once a consultant comes up with a ‘big idea’, they don’t usually isolate it to a single client.  They leverage that idea over and over again, across their business.  They might customize or repackage their big idea for each client, or they might just make it a signature ‘product’ which they patent or trademark.  About eighteen months after we rejected an industrial design, for example, we’d see elements of that design pop up in another client’s products.  Many of the presentations and reports we got from consultants were 70% to 90% ‘boilerplate’ – stuff which could have been used for any of their clients in any industry.

Not every consultant follows these patterns, but enough do that these behaviors are fairly predictable.  If consultants are so predictable, why do so many people work with them?  There are a couple of unfortunate reasons.

First, consultants can provide a kind of political cover for difficult decisions: “I’m not recommending layoffs, the consultant is…”  Their ‘independence’ and ‘objectivity’ make the consultants’ recommendations seem to carry more weight than when those same recommendations come from the people who hired them.

Second, and often related, is that consultants help us look busy when we’re tackling a difficult problem.  They signal to others that we’re taking action: “Our consultant is looking into that.”  In these cases, the appearance of action seems more important than the production of results.

Consultants can, indeed, provide a valuable outside perspective.  Often, they’ve seen a lot of diverse examples of smart stuff that others are doing, and they bring those best practices to their clients.

But consulting engagements perform best when consultants augment and enrich the client’s work – when the clients have already done their homework; They fail when the client abdicates their work to the consultant.

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MadLibs2 Given my jaded perspective on consultants, I wasn’t too surprised when Ben Self exposed the Madlibs-style, fill-in-the-blank consulting work done by Angelou Economics in their “Advance Lexington” strategy for economic development.

Angelou fit a lot of the consultant patterns.

  • They recycled reports they had created for other cities.
  • They played “follow the leader”, holding out their work in successful cities like Austin and Boulder with the implicit promise that Lexington could be like them.
  • They also told their clients what they wanted to hear – recommending a much more prominent role for report sponsor Commerce Lexington (which is partly subsidized by Lexington taxpayers) in Lexington’s economic development.  That gives Commerce Lexington “cover” when it requests increased public funding; After all, it isn’t Commerce Lexington’s idea…

The problem for Lexington is that we attempted to have the consultant do our work for us without doing our own homework first. We can’t expect to get great economic results when we outsource our economic development strategy to others.

We had folks whose job it was to produce such a strategy.  They just didn’t.  They abdicated their responsibility to a consultant.  And that’s not acceptable.

The important question: Why didn’t Lexington already have a strategy for economic development before we engaged Angelou?

Beyond Angelou

In December, I was honored when Lexington Mayor-elect Jim Gray asked me to join one of his economic development transition teams.  In preparation for our first meeting, we were given a packet which described the state of economic development in Lexington.

As I reviewed those materials, I noticed several references to “the” strategic plan for Lexington’s economic development; Yet that strategic plan wasn’t part of our materials.  I scanned the city government website for the strategic plan, and came up empty.

At our first meeting, I mentioned that we needed to get our hands on that strategic plan.

But Lexington didn’t actually have a strategic plan for economic development.  Despite having a Mayor’s Office of Economic Development and a staff of economic development folks at Commerce Lexington, we hadn’t developed a comprehensive approach to Lexington’s development.

Instead, the city and Commerce Lexington co-sponsored a $150,000 engagement with Angelou Economics, an Austin-based economic development consultancy.  The final Angelou deliverable would include an economic development strategy for Lexington.

I was stunned.  Not only did we not have a coherent economic development strategy, but we had seemingly outsourced the formulation of that strategy to an out-of-town consultant!

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Angelou released a draft of Lexington’s economic development strategy last week.  In the process, they unleashed a torrent of criticism after Ben Self showed that Angelou essentially recycled reports they had provided to other cities, often copying entire paragraphs and even pages.

The recommendations that Angelou makes aren’t bad.  They recommend creating a better support network for entrepreneurs.  They recommend setting up a minority business accelerator.  They recommend setting up a comprehensive marketing plan for Lexington to help recruit new businesses.

The trouble with Angelou’s report (as might be expected after Ben’s analysis) is that “Lexington” is missing.  Much of what makes Lexington special and unique – our history, our geography, and our culture – is largely absent from the Angelou strategy.

There’s no significant mention of downtown.  Of the Distillery District.  Of our neighborhoods.  Of our unique individuals and personalities.  Of our history.  There’s only a passing mention of our horse farms and our rural landscape.  There’s no mention of the World Equestrian Games.

As a result, Angelou fails to identify what gives Lexington a competitive advantage in the global competition for businesses, jobs, and talent.  So while the recommendations aren’t bad, they just ring hollow.  They are bland and generic.  They don’t feel special to Lexington.

When Angelou recommends focusing on “Clean Technology”, for instance, that sounds like a good idea.  But what gives Lexington any special advantage over any other city in pursuing clean tech (Especially when every other city is pursing such a “hot” industry)?

These kinds of questions arise with most of the Angelou recommendations. What would a marketing plan for Lexington look like?  What would it build upon?  What – specifically – would give Lexington the ability to create a best-in-class workforce?

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We have the beginnings of a very solid economic development plan.  It just didn’t come from Angelou.  It came out of the two economic development transition teams that Mayor Gray appointed.  (You can download PDFs of the two “Economic Opportunity” reports from the mayor’s transition website.)

The two teams – made up of leaders from across the city – developed recommendations for how the mayor should approach economic development in Lexington.

And the transition teams recommended many of the same actions that Angelou did.  The difference?  The ideas contained in these reports are far more actionable than the ones we received from Angelou.  They are far more interesting.  They are far more relevant.  They are far more tailored to Lexington’s specific challenges and opportunities.

Like Angelou, the transition teams recommended enhancing support for entrepreneurs.  But the transition teams went further, and offered much more specific examples.  These included: Having the mayor visit 5 entrepreneurial events each year (along with a list of suggested events); Having the mayor organize an annual innovation conference, along with specific suggestions on structure and format; and, having the mayor’s office produce “The Lexington Entrepreneur’s Guide” online and in print.

The transition teams’ suggestions for a marketing plan for Lexington included specific, actionable ideas on who to include and how to approach marketing our city.  We could get testimonials from Jess Jackson (of Kendall Jackson Wineries) or Elizabeth Arden (Note the Streetsweeper’s comment below), who happen to own horse farms here.  The transition reports recommended building databases of local resources which could be called upon when recruiting new businesses to Lexington.

The transition teams also offered suggestions on how to better utilize downtown, our horse farms, and the Distillery District.  They offered specific ideas on building upon our health and educational systems.

And unlike Angelou, the recommendations contained in the transition team reports are much more tailored to Lexington, and – as a result – the recommendations are much more actionable.  They form the foundations of a real economic development plan for our city.

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Somehow, about 25 volunteers – in the span of a few meetings across a few weeks – leveraged their knowledge and experience to produce some innovative ways for Lexington to pursue economic development.  And the final product is more valuable than the report the consultant provided.  And it didn’t cost $150,000.

There are a lot of great ideas in these transition team reports.  That said, those ideas don’t yet form a cohesive economic development plan.  That work remains to be done.

Given how productive the transition teams were in such a short time, why not let leaders from throughout the community develop the strategy for Lexington’s economic development?  Why not let them recommend the structure, the direction, and the financing of Lexington’s economic development efforts?

All it took to create these transition reports was leadership from our mayor.  Likewise, our mayor should initiate the process of building an economic development strategy for Lexington, created by us.

We should use the Angelou fiasco not only to penalize Angelou for doing poor consulting work, but also to learn how to do our own economic development better.

Taxes, Taxes, Taxes

I’m quite a bit different than my business-owning peers — I actually don’t mind paying taxes. I get a lot of benefit from those taxes: providing for our common defense, local police and fire protection, and a pretty great infrastructure (by world standards), among many other services that our governments provide.  It is my duty as a citizen to financially support the governments that protect and enable our freedoms.

I feel this way even though those services and those governments should be much more efficient and much less bureaucratic than they are.  So I’m not a typical all-taxes-are-evil type of business owner…

But I hate dealing with taxes.Tax-burden

When I bought this business, I knew that I was going to have to deal more with taxes and payroll issues than when I was an individual employee of a corporation. (Unlike many businesses, we don’t send our payroll or most of our taxes out to other professionals. Yet.)

But I totally underestimated the crushing administrative burden of the variety, frequency, and complexity of tax payments.  Besides dealing with federal, state, and local governments (which I expected), I quickly learned that each entity had many different types of taxes, each with different weekly, monthly, and quarterly schedules, and each out-of-sync with the others.  There were many taxes which we paid and documented on a regular basis which had to be re-documented periodically.  Then, in January, the schedule gets jumbled from every other tax period.  It is needlessly complicated and time-consuming.

Again, I’m a willing taxpayer (although I’d always welcome paying less).  But I don’t want to be a tax expert.  And I don’t want to be forced to hire one.  And I don’t want to spend so much time managing our taxes when it should be spent managing our business…

There must be a simpler way for businesses to contribute to their governments.

When markets don’t work

Michael Lewis and David Einhorn have written the best summary I’ve seen of why the recent financial meltdown happened, in an amazing editorial in the New York Times.  Their very long, very well-done article (Part I and Part II) details both how regulation failed and how it is integral to smoothly functioning markets.

Einhorn is one of the real heroes of this meltdown.  As a brilliant and wrongly-maligned hedge fund manager, he was one of the first and most articulate critics who chronicled the outright fraud, misconduct, willful ignorance, and inbred conspiracy perpetrated by financial companies (like Allied Capital and Lehman Brothers), bond insurers (AMBAC and MBIA), ratings agencies (S&P and Moody’s), and government regulators (SEC, Treasury, and the Fed).

This meltdown (and the hundreds of billions we’re throwing at it) are the results of an unfettered, unregulated, so-called “free” market.  Einhorn and Lewis demonstrate why regulation is necessary to a healthy, functioning marketplace.

Discovery tale: Do you have a Bugatti in the garage?

1937-bugattiThe recent discovery of a classic, rare, and dusty 1937 Bugatti in an old English garage got me thinking.

The Bugatti fits neatly into the popular imagination as a kind of “discovery tale”.  Discovery tales are those romantic, hopeful stories about finding some valuable piece of treasure in an unexpected place.

The discovery tale permeates our culture:

  • The Rembrandt (or Picasso) in the attic
  • The winning Lotto ticket
  • The mid-19th-century stock certificate left by a long-lost aunt
  • The pot of gold at the end of the rainbow
  • The gambler who wins the big jackpot in Vegas
  • The starlet discovered in the drugstore
  • The search for El Dorado
  • Cinderella
  • The Antiques Roadshow

These are all stories built around the discovery tale.  Usually, the tales result in untold millions for the “discoverers”: the family who found the Bugatti will be getting nearly $4.5 million.

It is a compelling story.  Except that it is totally unrealistic.

Don’t get me wrong — I really like these stories, too.  As long as they are treated as fun, fantastical tales.

When the discovery tale becomes a personal strategy for wealth or success, it is a problem.  It is deadly when it becomes a build-it-and-they-will-come business strategy.

It is a problem in two ways.  First, it promotes faith in a highly unlikely outcome.  What do I mean?  Let’s be generous and suppose that there are 100,000 Bugattis (or Rembrandts or jackpots or stock certificates) in the world.  Only a fraction of those Lotto tickets are going to be found in any one year (it took nearly 50 years for the family to find the Bugatti – there’s a reason that such discoveries are so rare and notable).  Again, let’s be generous and assume that 5% of these (5,000 or so) are discovered per year.

At this point, there is literally a one-in-a-million chance that you will be the discoverer of the next Bugatti in 2009.  And that’s after being generous with our assumptions.

If you are now tinkering with the assumptions — “Maybe there are really a million Bugattis and there’s really a 20% chance of finding one…” — please STOP.  It is nice to hope, but it is destructive to manipulate the odds in order to justify hoping.

The second big problem with discovery tale strategies is that they are passive.  Discovery tales encourage waiting and hoping as a substitute for industry and ingenuity.  People put off getting a better job or starting their own business while they wait for “things” to get better or for their lottery ticket to come in.

So am I a total cynic?  No.

Everyone has undiscovered treasure.  But you don’t find it.  You use it.  Your treasure lies in your hands and between your ears.  You are the garage — go make your rare Bugatti.

[where: United Kingdom]